IMPORTANT NOTE: all accepted papers included in the final program must have at least one author registered and presenting the paper at the conference.
There will be three types of presentations during the technical sessions of the virtual conference:
- Best Paper Award Candidates: A 20-minute life presentation with a special focus on the state of the art of the topic from a general perspective, acting as an introduction for the technical session. The presentation will be followed by a 10-minute live Q&A between authors and attendees, including questions previously posted in the Q&A forums as moderated by the Session Chairs. We are sure that the excellent selection of candidates covering a wide range of hot topics will be an appealing meeting point for the conference audience.
- Regular Papers: 12 to 15-minute pre-recorded video followed by an 8 to 5-minute live Q&A between authors and attendees, including questions previously posted in the Q&A forums as moderated by the Session Chairs.
- Posters: Up to 5-minute pre-recorded video followed by a 5-minute live Q&A between authors and attendees, including questions previously posted in the Q&A forums as moderated by the Session Chairs. The presentation can contain up to 5 slides: Background, Objectives, Proposal (1-2), Results.
The deadline for the Regular Papers and Posters video submissions is October 25, 2020.
Please send the link to your video files to firstname.lastname@example.org.
At least one author of every paper will need to be available online after their video is played to answer Q&A from conference participants moderated by the respective Session Chairs.
INSTRUCTIONS FOR VIDEO RECORDING
Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here.)
- The preferred format is a 16:9 .mp4 file.
- Please, name your file as subsession_code.mp4. You can find your subsession code at the program (it should be something like R32 or P7)
Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.
- Follow these instructions to add audio (and optionally video) to your slides.
- Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
- Alternatively, you can follow this video tutorial which goes through both of these steps. Also, see this video tutorial if you like.
- Record your screen (and microphone) while giving the presentation. There are effective and free options to do this on Linux, macOS, and Windows.
- Use www.loom.com.
- As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two using software like kdenlive, iMovie, or others.
We recommend that you insert a conference logo at least in one of your slides. You can use the following files:
Do not hesitate to contact our TPC if you are unsure of how to generate your presentation video.